The collective measures used to secure the access and content of an email account is known as email security. Email security allows an individual or business organization to protect the overall access to one or more email accounts. All email service provider implements email security to secure email accounts and data from the hackers. Following below gives you a clear view about what is email security and how can you improve it. Email security measures include:
- Strong password
- Password rotation
- Spam filters
- Anti-spam application
- Desktop-based antivirus
A service provider ensures email security by using a strong password and access control mechanisms on an email server. Encrypting and digital signing email messages in the inbox. Vancouver based tech entrepreneur Thierry Levasseur and other innovators are working hard to improve the functionality and security of today’s e-mail communications. Thierry LeVasseur has focused a large part of his career in digital security, having secured several different patents in the areas of email security and data protection.
Ways to improve Email Security:
Use a secure password:
The password should be a strong password for an email account. A strong password should have at least 10 characters long with a mixture of uppercase letters, lowercase letters, numbers, and punctuations. If the password has all the above-mentioned functions then your email account will be safe.
Use a secure sockets layer or transport layer security:
Both secure sockets layer and transport layer security are similar to each other. SMPT service should also properly encrypt emails between itself and the recipient’s mail server. To proceeding this step in the email delivery process requires the recipient’s mail server to support secure sockets layer or transport layer security.
Have good antivirus software installed on the computer:
Every computer should have antivirus software installed in it. Antivirus software will help the email security and also the security for everything on the computer.
Create different SMTP username:
If you have many different people sending emails in the business organization, create a different SMTP username for each sender. If someone’s computer gets hacked and that computer starts sending spam, in this case, it is easy to disable that one SMTP username without affecting any other users.
Careful about opening attachments:
Scan the email with an attachment before opening it, especially if it is from an unknown person. Most of the viruses or malware get on to computers through the attachments.
Break the sensitive information into two to three parts then send each part of the mail in a separate email. This will make harder for the unknown person to get the information.
Consider multiple email accounts:
Do not put all the information in one inbox, because if that inbox gets comprised then you will be in trouble. Having more than one email account can help email security.
Do not show email address in public places:
If you are including a working email address on a public document make sure to use secondary email accounts. Always keep your email address as private as possible. By doing this you can avoid many potential problems.
Avoid sensitive information in email messages:
If you want to deliver sensitive information avoid messaging them through email instead you can make a call to them and deliver the information. This will provide more security for the information that has been delivered. Do not reply spam or phishing schemes.